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1. Why are documents notarized?

To deter fraud. As an impartial witness, the Notary ensures that the signers of documents are who they say they are and not impostors. The Notary makes sure that the signers have entered into agreements knowingly and willingly.

2. May any documents be notarized?

For a document to be notarized, it must contain:

• Text containing the signer in some way


• An original signature (not photocopy) of the document signer


• A notarial “certificate” which may appear on the document itself or on an attachment

The Notary fills in the certificate, signs it, and then applies his or her seal to the document.

3. Is notarization required by law?

For many documents, yes. Certain affidavits, real estate deeds, and other documents may not be legally binding unless they are properly notarized.

4. How does a Notary identify a signer?

Generally, the Notary will ask to see a current identification document that has a photograph, physical description, and a signature.

A driver’s license, military ID, or passport will usually be acceptable.

5. Does notarization mean that a document is "true" or "legal?"

No. Notaries are not responsible for the accuracy or legality of documents they notarize.

Notaries certify the identity of signers. The signers are responsible for the content of the documents.

6. May a Notary give legal advice or draft legal documents?

Absolutely not. A notary is forbidden from preparing legal documents for others or acting as a legal advisor unless he or she is also an attorney.